Dental Clinic Director 

Send resume and cover letter to: Ericka.Plater@olmoutreach.org

Job Summary:
Responsible for clinical operations including patient care and some administrative oversight to the Dental Program of Our Lady of Mercy Community Outreach Services. Clinical services include, but are not limited to, preventive, restorative, periodontal, and oral surgical procedures. Interacts with clients, staff, volunteers, dental students, vendors and partner organizations. The Dental Clinic operates under the Director’s license.

Education/Certification: Graduate of an accredited School of Dentistry, National Board of Dental Examiners Licensure, licensed to practice Dentistry in the state of SC, supervisory or administrative experience.


Qualifications/Skills: Thorough knowledge of the principles and practices of Dentistry; thorough knowledge of the State Dental Practice Act; ability to maintain good relationships with other professional disciplines and programs; ability to express ideas concisely both orally and in writing and to speak before community groups and donors; culturally sensitive and able to work in nonprofit environment.


Responsibilities:

  • Conducts examinations, screens patients, and gathers data for potential projects.

  • Interprets radiographs, makes diagnoses, and provides hands-on patient care.

  • Serves as the Dental case manager to assure continuity and quality of patient care.

  • Develop, maintain and implement formal dental policies and procedures in close collaboration with the Wellness Center Manager.

  • Provides guidance to staff, volunteers and students in close collaboration with the Wellness Center Manager.

  • Provide feedback in the interview process and into staff evaluation process and enforces teamwork among staff.

  • Chairs the Dental Advisory Committee.

  • Presents dental health education to individual patients or groups as needed.

  • Collaborate with the Wellness Center Manager and other management to ensure smooth operation of clinic including customer service, scheduling, cost-benefit of program, student management; advise on facilities and equipment purchases and repairs.

  • Offers budgetary and administrative guidance for the dental program to the Wellness Center Manager.

  • Serves as a dental community liaison and patient advocate in order to promote interagency cooperation and partnership.

  • Serves as the credentialing officer to assure volunteers are licensed and in good standing with the LLR State Board of Dentistry.

  • Responsible for the clinical rotations of Residents and students of Trident Tech and the MUSC College of Dental Medicine and serves as an extramural faculty member.

  • Participates in organization-wide special events and fundraisers as needed.

  • Promotes OLMCO’s mission, vision, and values, treating all people with dignity and respect

  • Other duties as assigned


SCHEDULE:

This position is a part-time, exempt position for 24 hours per week. Additional hours may be required during peak times, which may require an adjusted work schedule, and evening/weekend hours in order to meet deadlines. All work hours above standard hours must have pre-approval of supervisor.                                                                                

Social Services Coordinator

         

Send resume and cover letter to: Ryan.vrba@olmoutreach.org

Position Summary: This full time, Social Services Coordinator under the direction of the Director of Outreach and Education will work in collaboration with the Social Services Manager and staff to provide a range of social services to Sea Island clients. This position is responsible for the development and implementation of social services programs which include, but are not limited to, client intake and eligibility assessment for the emergency assistance programs, identifying group curriculum and mentorship opportunities, leading groups, and working with clients on goal development through a case management model.  S/he will also assist in the evaluation of these programs on an annual basis.  This position will supervise interns and volunteers.


Social Services Coordinator Job Duties:

  • Completes intake process for clients (Charity Tracker ID cards) for all services

  • Interviews and evaluates client needs and eligibility for Emergency Assistance and other OLMCOS programs

  • Develops goals and actions steps, through the case management process, with clients using motivational interviewing as appropriate

  • Keeps accurate and detailed records and case notes for each client using agency mandated software or database with information entered on a timely basis

  • Emphasizes and implements thorough case management with clients, continually grows skills relative to case management, and assists in ensuring that programs have a case management focus

  • Completes purchase request for payments to vendors for financial emergency assistance

  • Completes monthly reporting and tracks regular client success stories

  • Assists clients with referrals to partner agencies

  • Monitors and updates referral information to ensure accuracy

  • Assists with grant reporting as needed

  • Identifies and implements group curriculum to provide  clients with opportunities for improved functioning and self-sufficiency

  • Develops and facilitates group programs with an emphasis on peer support

  • Participates in outreach off site as needed to identify new clients

  • Manages a varying caseload supporting clients as they identify goals and actions steps

  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

  • Contributes to team effort by accomplishing related results as needed and attending required meetings and retreats

  • Promotes OLMCOS’ mission, vision, and values, treating all people with dignity and respect.

  • Supports teamwork among staff

  • Participates and assists with special events and fundraisers as needed

  • Assists/fills-in at the Neighborhood House (Downtown Charleston site) Johns Island site (in various capacities) as needed

Education/Certification: Bachelor’s degree in Social Work, Counseling or similar. Master’s degree in Social Work preferable along with Social Work License; previous experience is strongly preferred but not required.

Skills/Qualifications:

  • Excellent knowledge of community resources

  • Knowledge of behavioral health diagnosis and experience working with this population

  • Ability to work in a fast-paced environment

  • Ability to establish appropriate boundaries with clients

  • Very good interpersonal skills

  • Outstanding communication abilities

  • Professional training in Social Work skills

  • Computer literate including proficiency in Microsoft Office Suite 2010, databases, and Internet.

Project Coordinator

           (part time)

Send resume and cover letter to: Ericka.plater@olmoutreach.org

Reports To:  Executive Director

Job Summary: Provides project management and a broad range of administrative and organizational support to the Executive Director and other team members as needed. Responsibilities include providing support to the Board of Directors, preparing background materials and meetings, leading special projects that assist with strategic direction of organization, coordinating staff activities, and other administrative duties.  

Responsibilities:

  • Completes a broad variety of administrative tasks for the Executive Director including: managing an active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging agendas, travel plans, and compiling documents for various meetings.  

  • Plans, coordinates and ensures the Executive Director’s schedule is followed and respected.

  • Provide staff support to the Executive Director for the convening of a range of internal and external meetings. This may include undertaking research, tracking trends, preparing presentations; development of meeting agendas; drafting briefing papers and/or compiling pertinent background materials for attendees; preparing summaries of discussion; coordinating logistical arrangements; and ensuring appropriate and effective communications with participants, as needed.

  • Coordinate Board of Director activities including meeting management, documentation, drafting of minutes, regular communication, organization of records. Assist with oversight of reports for board and projects.

  • Coordinate talent management efforts, in collaboration with Executive Director and Director of Finance and Administration, including recruitment, evaluation, onboarding, off boarding. Also coordinate All Staff meetings, staff events and other related activities.

  • Administrative management of supplies, monthly organization calendars, office management, and other similar tasks.

 

Education/Certification: Bachelor degree preferred.

 

Qualifications/Skills:

  • At least three years professional working experience. Nonprofit experience preferred.

  • Master complex subject matter quickly, and can carry forward an idea or project from conception to execution.

  • Keen analytic, organization and problem solving skills.

  • Excellent interpersonal, communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.

  • A highly skilled multitasker with the ability to wear many hats in a fast-paced, high pressure environment.

  • Expert level written and verbal communication skills

  • Demonstrated proactive approaches to problem-solving with strong decision-making capability

  • Emotional maturity

  • Highly resourceful team-player, with the ability to also be extremely effective independently

  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

  • Proficiency with Google, MS Office

  • Knowledge of charitable and local community is an advantage.  

Schedule: This position is a part-time position for a 22.5 hours or three days per week.   Additional hours may be required during peak times, which may require an adjusted work schedule; all work hours above standard hours must have pre approval of supervisor.

Events and Stewardship Manager 

Send resume and cover letter to: kristin.raymond@olmoutreach.org

Reports To:  Director of Advancement 

Job Summary: The events and stewardship manager works with the director of advancement to ensure success in bringing revenue to the organization and enhancing organization reputation within the community. He/she will execute fundraising activities including, but not limited to: annual and one-time events; donor stewardship, donor solicitation and donor prospecting; performing tours and presentations on behalf of the organization; enhancing community partnerships, and supporting additional projects as needed. This position requires management of high-level volunteers, volunteer committees, and the recruitment, management, and stewardship of event sponsors and vendors.

Key Responsibilities:

Events:

  • Event Planning, Production and Management

    • Create and manage the timeline, program and task lists for all OLMCOS events including but not limited to: OLMCOS Signature Events, OLMCOS Outreach events, 3rd Party fundraisers, Advancement events

    • Lead all event planning and production meetings and discussions.

    • Organize and lead collaboration with the marketing and communications manager on event concept, graphic design/production/printing, and event marketing.

    • Negotiate costs and services with vendors; book event space, arrange food and beverage, order all supplies/decorations, coordinate audiovisual equipment & operation.

    • Organize and lead collaboration with volunteer manager to secure volunteers; manage the staff and volunteers working at the event.

    • Manage on-site production and clean up for events as necessary.

    • Organize and manage the invitation, registration and attendee check-in processes.

    • Manage the follow-up with vendors, sponsors and staff members following each event.

  • Event Revenue Generation

    • Work with marketing team to create event sponsorship packages and lead the solicitation and securing of sponsorships

    • Meet and exceed revenue goals associated with events

    • In coordination with leadership team and strategic planning, create and execute innovative event ideas with significant ROI potential

    • Develop and implement strategy to develop relationships and increase revenue generation from third party fundraisers

  • Event Administration

    • Assist with preparing budgets and provide periodic progress reports for each event project.

    • Keep track of event finances including check requests, invoicing, and reporting.

    • Reconcile all event finances with finance office; provide audit reports as requested

    • Ensure all information related to events is tracked properly in the Raiser’s Edge Database including attendees, notes, and donations

    • Work with advancement coordinator to ensure all thank you notes are sent

    • Manage event committees.

  • Donor Relations

    • Assist Director of Advancement in the development and execution of annual development plan including goals and strategies for all fundraising campaigns

    • Oversee Monthly Giving Program and develop strategy to increase participation and revenue

    • In collaboration with advancement team, assist in the development and implementation of an annual stewardship calendar

    • In collaboration with Director of Advancement identify, perform donor research, and prospect potential new donors

    • Communicate with donors through personal visits, written proposals, appeal letters, and reports

    • Work with staff and volunteers to build strong networks with the local community, businesses, churches, etc. to cultivate sponsorships and partnerships and to increase OLMCOS’ visibility and brand awareness

    • Provide tours of both facilities and presentations in community for a variety of stakeholders

    • Attend work-related committee, community and organizational meetings; coordinate and oversee various meetings, as requested

    • Oversee and assist with other campaigns and projects as needed.

    • Other duties as assigned.

Education/Certification: Bachelor degree required.

 

Qualifications/Skills:

  • Professional judgment and discretion that comes from at least five years of experience in the field

  • Passion for and proven success in event management

  • Ability to anticipate project needs, discern work priorities and meet deadlines

  • Requires high level of energy, enthusiasm and accountability fueled by a result/outcome-oriented work ethic.

  • High level of organizational skills resulting in a donor management strategy of research, cultivation, solicitation, and stewardship of prospective and current donors as well as successful events.

  • Proficient in Microsoft Office Professional Suite

  • Proficient in Raiser’s Edge or similar database

  • Excellent interpersonal, communication and relationship building skills with the ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.

  • A multitasker with the ability to wear many hats in a fast-paced, high pressure environment.

  • Budget management skills and proficiency

  • Analytical skills to forecast and identify trends and challenges

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Our Lady of Mercy Community Outreach: part of your community since 1989.